How does a PSC inspector record deficiencies and notice detention?

• A. By issuing deficiencies and, if necessary, a detention order with a formal report
• B. By noting them only in the ship's personal diary
• C. By creating a formal report after a detention is ordered
• D. By issuing the same information in the next port state control inspection

Answer: (A)

When a PSC inspection finds deficiencies, the inspector uses the official inspection process to document them and determine if detention is needed. The best approach is that deficiencies are recorded and, if necessary, a detention order is issued along with a formal report. This creates an official, auditable record of what was found and what action is required, and it sets the timeline for corrective actions.

The detention order is a formal instrument given to the master, requiring the vessel to address the deficiencies before it can sail again. The formal report explains the findings, the reasons for detention (if applied), and the corrective actions and deadlines. Even when detention isn’t applied, the deficiencies are captured in the official inspection report, not just noted informally in a diary or delayed to a future port. This ensures consistent, transparent communication with the ship’s flag state and with port state control authorities, and provides a clear path for compliance and verification.